--- title: "Banquet Manager : Booking a Golf Tournament" description: How to book a golf tournament as well as charging the tournament for rounds to populate in the rounds reports and the green fees and cart fees mapping to the proper GL Code. --- [Skip to content](https://support.clubcaddie.com/banquet-manager-booking-a-golf-tournament#main-content) English Show submenu for translations [![CC fiserv. 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Enter your question and get step-by-step tips. - There are no suggestions because the search field is empty. 1. [Club Caddie](https://support.clubcaddie.com/?hsLang=en) 2. [Events](https://support.clubcaddie.com/events?hsLang=en) 3. [Banquet Manager](https://support.clubcaddie.com/events?hsLang=en#banquet-manager) October 9, 2025 # Banquet Manager : Booking a Golf Tournament ## How to book a golf tournament as well as charging the tournament for rounds to populate in the rounds reports and the green fees and cart fees mapping to the proper GL Code. **Step by Step:** **Step 1:** Navigate to the **Events** Module. Then, click on **Banquet Manager** (We are not using Golf Outing Manager since we are blocking the tee sheet with a group reservation). Click **Add Event,** then follow the steps below: \- Enter the Customer Name. \- Enter the Event Name. \- Enter the Event Date. \- Enter the Event Time. \- Preliminary Guest Count. \- Click **Save.** ![](https://desk.zoho.com/galleryDocuments/edbsn1caae6811c29ce3e4a767c717d49adacad9fd3a9dde58624bcc63ea69367668ad590df5492f282a83353c37b11fcd955?inline=true) One the event is created you can take a deposit from the register or by sending them the deposit link. To get the link, click on payment and copy the link at the bottom.   ![](https://desk.zoho.com/galleryDocuments/edbsn06697051019c14c2046d135aa72b649018a0724da16c50eef781e39ed73a8242b98680c90db7c3cc9ec4209e749fcb28?inline=true) **Step 2:** Click**Rack Rate Management**. Then, Find the Tournament Green Fee and Click on **Copy**. ![](https://desk.zoho.com/galleryDocuments/edbsn8d31a199472b289cd2446aebe3d0e59248f3f976b6872c03eac2026766b43b2cdb3ee953d25a32ac436ce26bbc1e32ef?inline=true) This will create a new rate (Tournament Copy) – click on **Edit.** ![](https://desk.zoho.com/galleryDocuments/edbsnf918c12eb22cf0dcd6ff48198f92a0b0597133b2ab9e61c03a1764152103f4f8922b9989c9f94f62764e0758aa30601d?inline=true) **Step 3:** **Next, follow the steps below:** \- Change the name of the fee – this can be the name of the group or Tournament and the date. \- Update the price. \- Change the start date to the date of the event. \- Change the end date to the date of the event. \- Update the display sequence to 15 or later (so this rate shows at the very bottom of the list). \- Click **Next.** ![](https://desk.zoho.com/galleryDocuments/edbsn428889e7f1c49f1a1db81f9f5564b6ec87671ed2d0176ceb1a91552e89234e38cf515aadc948c890ecaffb5307c573ab?inline=true) **Step 4: This next screen is where you will edit the combo:** \- Under Tournament GF click **Edit.** \- Update the price to the difference between the total price and the cart price.  For example if the Tournament Rate is $75 and the cart fee is $15 you will update the GF to $60. \- Click **Save.** \- Click **Save** Again. ![](https://desk.zoho.com/galleryDocuments/edbsn4a37af55229830ea58f2ade9a0948fe7c948d76a910cf94af2abe254147cef2d1dc8d375c99d3081e502f95f53cd5aa3?inline=true) This rate will now be available on the tee sheet to select.  **Step 5:** **Create the Group Reservation -** Go to the tee sheet and right click on the first time of the event/group and select **Add Group Reservation**. ![](https://desk.zoho.com/galleryDocuments/edbsn0304b1d5526aaf157a4df6b35bc89964850cc907814e2be172505e2a66da4a6f37d96781bd0d3a7e068aac16f9891666?inline=true) \- A new box will pop up – add the details of event. \- Make sure **Auto Select** is checked – this will block the tee sheet based on the number of players. \- Make sure 18 is checked. \- Enter the group name. \- Enter the number of golfers. \- Under Group Price 1 – select the rate that you just created. \- Enter the customer name if you choose. \- Click **Save.** ![](https://desk.zoho.com/galleryDocuments/edbsn4407d8125f2cb25fd79f6346b717854cb72816f40fe0f0b60f3a74bc001d945ea9960a4c29ca2727639aee189855b465?inline=true) The tee sheet is now blocked and you can add pre shotgun and turn blocks around the group reservation as needed. ![](https://desk.zoho.com/galleryDocuments/edbsn6fdd1921ab8ed836412165b4e6f1df9d2b9ff892e138a479bd387ae83d5f0271a3efff97b9b07c923ca9c4226debbc82?inline=true) **Step 6: Checking in the event:**  \- Right Click on the **Group Reservation.** \- Click on **Checkin +**. \- Enter the number of Golfers that actually showed up. \- Click on **Update.** \- This will check box each player and show you that are billing them the Group A price that you created \- Click on **Checkin.** \- This will bring the total into register. \- Click **Pay.** \- Click **Event Charge – OK.** \- Click the Magnified Glass. \- Find the event you charge the green fees  - highlight and click done. \- Once the Event ID is entered Click Ok. ![](https://desk.zoho.com/galleryDocuments/edbsn0304b1d5526aaf157a4df6b35bc899642f6a497a6bb3851c6f42f6008a2a0e0aa3adc9bab9deb6726169d0a70ef197a3?inline=true) ![](https://desk.zoho.com/galleryDocuments/edbsn06697051019c14c2046d135aa72b6490f221eacf76ffa32aee8f0f24d984387ecdee8409b308f6172d003816c31e6f51?inline=true) ![](https://desk.zoho.com/galleryDocuments/edbsn4a37af55229830ea58f2ade9a0948fe7a39fd56d3466ad9116b8eea8262ee1e981d9ded68c52ab56b997f59fcfd3f60d?inline=true) ![](https://desk.zoho.com/galleryDocuments/edbsn6e468046eaf5ca7847321b3a43685575227a6b8dbde1df77f378157a4dbedea640771563887a1ea96039b689c41f0869?inline=true) ![](https://desk.zoho.com/galleryDocuments/edbsn0304b1d5526aaf157a4df6b35bc89964de3ddf8e4c5916cb3a0ebfed5bdf8addb7b27e48ef5e7bcc0b08d8ab2f67f111?inline=true) **Step 7: Checking in a group reservation per person:** You can use **Group Reservation** to check in golfers where each person is paying separately and this will be used with the same set up just don’t need to use the Checkin + you can use Check-in Price 1 ($75) or Quick Pay Price 1 ($75). \- Right click on the group reservation.  ![](https://desk.zoho.com/galleryDocuments/edbsnee62eda9996e7e307e62014c9f06f6d982e0ec7b3fa1d28de07ee1c211ab0b20208cdf036a5f2a224835ca253a429b30?inline=true) **\- Click on Check-in Price 1** – this will bring the fee into the register to add range balls, credit book, or additional merchandise to the cart and you can finish the payment. **- Click on Quick Pay Price 1** – This will skip the register and go right to the payment screen. **Step 8:** **Viewing the Check-ins from the Tee Sheet:** \- Right Click on the group reservation \- Click on **View Check-ins.** ![](https://desk.zoho.com/galleryDocuments/edbsn0304b1d5526aaf157a4df6b35bc89964edbf9a16e3d243301d6338fc670123d7a3e96c56863fb0d70a2733898aea94b4?inline=true)   - 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