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Browser - Settings: Lottery

Set up a tee time lottery schedule for your busiest days

Overview

A tee time lottery lets members request times for your busiest windows, such as weekend mornings, instead of booking first come, first served. In Club Caddie Browser, you set up the lottery under Tee Sheet Settings: you turn it on, then add a lottery schedule that says which days, dates and times it covers, when requests open and close, and which membership classes can take part.

Turn the lottery on
  1. Go to Settings, then Tee Sheet Settings.
  2. Open the Lottery tab.
  3. Turn on Lottery Enabled. The change saves right away.
    Lottery tab in Tee Sheet Settings with the Lottery tab and the Lottery Enabled switch marked
Add a lottery schedule
  1. On the Lottery tab, under Lottery Schedule, click ADD.
  2. Enter a Lottery Name.
  3. Under Day of the Week, all seven days start ticked. Untick the days the lottery shouldn't cover. For a weekend lottery, untick Monday through Friday.
  4. Set the Start Date and End Date. Both must fall within the current calendar year.
  5. Set the Start Time and End Time for the tee times the lottery covers.
  6. Enter the Booking Window Start: how many days before the play date members can start requesting times. Enter a Booking Window End if you want requests to close a set number of days before the play date. Booking Window Start must be larger than Booking Window End. For example, a start of 14 and an end of 2 opens requests two weeks ahead and closes them two days ahead.
  7. Click Next.
    Lottery Schedule form filled in for a weekend schedule, with the Next button marked
  8. In MemberShip Class, choose each membership class that can take part. Pick at least one. Each class you pick is added to the list below; click Delete on a row to take a class off.
  9. Click Save.
    MemberShip Class step of the Lottery Schedule form with the class dropdown and the Save button marked

The schedule appears in the Lottery Schedule list with its dates, times, days and booking window.

Every field marked with an asterisk on the first page is required. Two lottery schedules can't cover the same day of the week on overlapping dates. If you try, you'll see a message that a schedule already exists for those dates.

Edit or remove a schedule
  1. On the Lottery tab, find the schedule in the Lottery Schedule list.
  2. Click the ⋮ menu on its row.
    Lottery schedule row menu open, showing View/Edit and Remove
  3. Choose View/Edit to change it, then click Next and Save. Or choose Remove, then click Yes to confirm.
Common Questions

Can I run more than one lottery schedule?

Yes. Schedules can cover the same dates if they're set for different days of the week, and schedules on separate dates can cover the same days. For example, you could add one schedule per month of the season.

Can a schedule run into next year?

No. The Start Date and End Date must both fall within the current calendar year, so a schedule can't run from December into January.

Where do I turn the whole lottery off?

Turn off Lottery Enabled at the top of the Lottery tab. Your schedules stay in the list.