--- title: "General : How Holding Accounts and Vouchers Interact with GL Code Reporting" description: Club Caddie --- [Skip to content](https://support.clubcaddie.com/general-5-1740152069737#main-content) English Show submenu for translations [![CC fiserv. 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Enter your question and get step-by-step tips. - There are no suggestions because the search field is empty. 1. [Club Caddie](https://support.clubcaddie.com/?hsLang=en) 2. [General](https://support.clubcaddie.com/general?hsLang=en) September 2, 2025 # General : How Holding Accounts and Vouchers Interact with GL Code Reporting ## Article Contents: This article explaings how holding accounts and vouchers interact with GL code reporting. **Step by Step** **Step 1:** **Deposit into Credit Book Holding Account.** This should be looked at as the deposit into the holding account. Example: Depositing $100 into a test account using the “Credit Book Deposit” button. Paid for via check. ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-36-39-1417-PM.png?width=356&height=435&name=image-png-Feb-21-2025-03-36-39-1417-PM.png) GL Code Report shows the following: ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-37-02-9047-PM.png?width=972&height=224&name=image-png-Feb-21-2025-03-37-02-9047-PM.png) **A) Type: Check Payment** Memo Note: Total Check Collected. What is this? It is the $100 coming from the payment method check that I used to tender out the above order. **B) Type: Credit Book Holding Account Voucher Sale.** Memo Note: Credit book holding account vouchers sold for that day. What is this? It is the $100 in credit being created in the holding account. **Step 2: Credit Book Holding Account Distribution to Individual Vouchers.** This should be looked at as the payment from the holding account to an individual credit book. Example: I am going to distribute to 3 individual vouchers for $70, $20, and $10 for a total of $100.  ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-37-36-1138-PM.png?width=719&height=485&name=image-png-Feb-21-2025-03-37-36-1138-PM.png) GL code report shows the following: ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-38-38-7627-PM.png?width=970&height=257&name=image-png-Feb-21-2025-03-38-38-7627-PM.png) **A) Type: Credit Book Voucher Sale.** Memo Note: Credit book vouchers sold for that day What is it? It Is the $100 being moved to the individual vouchers. **B) Type: Credit Book Holding Account Voucher Payments.** Memo Note: Total payments made using credit book holding account vouchers. What is it? It is the $100 being deducted from the credit book holding account. **Step 3:**  **Sales of items by redeeming individual vouchers.** Example: I have created an order with a pair of Pro V1 Sleeves and am redeeming a previously created voucher for the full balance. ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-39-06-8993-PM.png?width=972&height=688&name=image-png-Feb-21-2025-03-39-06-8993-PM.png) GL Code Report shows the following: ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-39-33-0553-PM.png?width=974&height=232&name=image-png-Feb-21-2025-03-39-33-0553-PM.png) GL code report shows the following: **A) Type: Sub Department - Golf Balls** Memo: Pro-Shop Golf Balls What is it? The merchandise portion of our sale 1. **B) Type: Credit Book Voucher Payments.** Memo: Total payments made using credit book vouchers What is it? This is the $20 debit from the voucher reallocating to the Credit accounts listed in this transaction. **C) Type: Sales Tax Payable.** Memo: Sales Tax – Sales – Pro-shop What is it? The tax portion of our sale. **D) Type: Service Charge** Memo: Total service charge collected pro-shop What is it? The service charge portion of our sale if applicable. **Step 4: Deposit to Existing Vouchers.** If you are reloading a specific voucher utilizing the “Voucher deposit” option in the tools section of the register. Example: I have gone ahead and created an order that is adding $100 to an existing credit book voucher and tendering out with the check payment type. ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-40-05-8708-PM.png?width=499&height=459&name=image-png-Feb-21-2025-03-40-05-8708-PM.png) GL Code Report shows the following:  ![](https://support.clubcaddie.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Feb-21-2025-03-40-37-6088-PM.png?width=976&height=227&name=image-png-Feb-21-2025-03-40-37-6088-PM.png) **A) Type: Check Payment.** Memo Note: Total Check Collected. What is this? It is the $100 coming from the payment method check that I used to tender out the above order. **B) Type: Credit Book Holding Account Voucher Sale.** Memo Note: Credit book holding account vouchers sold for that day. What is this? 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