Setting up Cost of Goods (COGS) in Club Caddie and Quickbooks

Article Contents:

This guide details how to sync Quickbooks vendors with Club Caddie and enabling COGS journal entries. It also includes steps on setting up inventory items with associated vendors and item costs in Club Caddie.

1. Set up Inventory Items: Inventory items should be registered in Club Caddie with their associated vendors and item costs.

2. Quickbooks Vendors Integration: When Quickbooks is synced with Club Caddie, the vendors listed in the Quickbooks Inventory Center will populate in the Club Caddie software.

3. Configuring COGS within Club Caddie: To accomplish this, you must first associate Quickbook vendors with those in Club Caddie.

Navigate to `Settings > QuickBookIntegration > QuickBook Vendors`.

    Here are the descriptions for relevant fields within the Quickbook Vendor screen:

    CLUBCADDIE VENDOR NAME: This is the name of the vendor as created in the Club Caddie Inventory Center

    VENDOR NAME: This is the Vendor Name as imported from Quickbooks

    VENDOR QB ID: This is the Quickbooks Vendor ID

For each inventory item listed, use the `View / Edit` option to edit the associated entry and include its CLUBCADDIE VENDOR NAME. 

4. Enabling COGS Journal Entries: Once your inventory items in the Inventory Center include vendor and item costs and are associated with Quick Books Vendors, you can enable COGS journal entries.

Navigate to: `Settings > QuickBookIntegration > Settings > COGS Journal Entries`. Click the associated box to enable the setting. 

After enabling COGS Journal Entries in settings, proceed to `Journal Entry Setup` to create the COGS journal entries. During this setup, include the account being used for the cost of goods sold. 

Be sure to check the `Use Item Cost` button. This button informs the system to use the item cost for a cost of goods entry. If unchecked, the system will default to using the sale price, leading to an incorrect COGS entry.

Following setup and a successful Quickbook sync, the journal entries in Quickbooks will include vendor details and use the cost of goods sold price. 

• Related Articles

• Inventory Center - Audit Inventory

  Article Contents: This article contains step-by-step instructions on how to maintain accurate inventory levels and how to evaluate item costs according to stock. Video: Step-by-Step: Step 1: Click the Gear Wheel icon from the window's top right ...

• Inventory - How to Create an Inventory Item with Modifiers - Food & Beverage Example (Video 6:55)

  Article Contents: In this video tutorial, we will guide you through the process of creating an inventory item with modifiers. We will cover how to start with an existing item template, update its details, choose menu colors, add modifiers, and apply ...

• QuickBooks errors and troubleshooting

  QuickBooks errors and troubleshooting White Syncing QuickBooks with Club Caddie, you may receive errors. Below are explanations for these errors and solutions. General Errors - QuickBooks found an error when parsing the provided XML text stream. ...

• Establishing A Sync to QuickBooks Desktop (Video 4:11)

  Article contents: This article provides a step by step guide on how to sync your Club Caddie and Quickboooks Desktop. Step by Step: Step 1: Ensure QuickBooks desktop is installed on the pc that you will be syncing from. Step 2: Create a company in ...

• Adding Shipping Cost

  Article Content: This is a guide on how to include shipping cost in an inventory item. Step-by-Step Guide: Step 1: Navigate to Settings and then select Inventory Center from the left-hand-side menu. Step 2: Click on the Receive/Transfer Inventory ...