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Events : Editing Events After Revenue Has Been Posted

Article Contents: Learn how to add charges or correct an event after revenue has already been posted, including when to void and repost so reporting stays accurate.


Step-by-Step:

Step 1: Decide how you need to adjust the event:

 

- If you only need to add new charges to an event, use the Register and add an Event Charge to the event. - Step 2

- If you need to cancel out the original revenue posting (to correct what was posted), you must void the posted revenue transaction from the Event Ledger. - Step 3


Step 2: Event Charge: Click Register, then add items that you want to purchase and to be added to the event's invoice. Then, select Pay, followed by Event Charge.



Step 3: Void Posted revenue: This option should be used when you need to make corrections to the event.

Click on the Ledger tab. Then click on View Order, followed by Void.

When you void posted revenue, look for the larger transaction in the Event Ledger. This is usually the revenue posting for the full event total, so it will often stand out compared to smaller charges.

To avoid voiding the wrong entry, have a staff member handle the void who understands the event’s transaction flow and can identify the original Post Revenue entry (the point when revenue was officially posted).

This would remove the revenue from the original days reporting and will be reflected in the new posting date


Step 4: Reopen the event if needed - If you see the event is Closed, click Reopen Event so changes can be made (adding charges and voiding post revenue are not available on a closed event).





Step 5: Post revenue again - Return to the event and click Post Revenue to repost with the corrected totals. The updated posting will be reflected on the date you repost, not the original posting date.


Example Scenario:
An events revenue is posted at the end of the day, but the staff later realizes two banquet meals were missed. If the only change is adding those meals, use the Register, and apply an Event Charge so the items flow to the event invoice. If the original posting included incorrect totals, they reopen the event (if closed), void the posted revenue from the Event Ledger, then post revenue again. The updated totals appear on the date of the new posting, keeping daily reporting accurate.