---
title: "Settings: Add Multiple Lines Of The Same Item"
description: inventory, purchase order, multiple items, inventory management
---

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February 17, 2026

# Settings: Add Multiple Lines Of The Same Item

## Article Contents: Learn how to create a Purchase Order (PO) that includes the same inventory item on multiple lines so you can order and track variations (like color or size) on one PO.

**Example Scenario:**  
Your pro shop sells one hoodie item in four colors: black, navy, gray, and white. You’re placing a single order with your apparel vendor, but you want different quantities for each color. In the PO, you add the hoodie item four times—one line per color—and use the Notes field to label each line clearly (for example, “Hoodie – Navy”). When the shipment arrives, you receive each line separately so your inventory reflects the total hoodie quantity received while still keeping the PO record clear about what color breakdown you ordered.

**Step-by-Step:**

**Prerequisite:** Vendors must be set up before you can use the Purchase Orders module. If you don’t see Purchase Orders or can’t create a new PO, review your vendor setup first.

**Step 1:** Select **Settings**, then **Inventory Center**. Go to the **Purchase Orders** tab and look at your **Vendor List** and confirm the vendor you want to order from is already created. If it isn’t, add the vendor first so it can be selected on a PO.

![](https://support.clubcaddie.com/hs-fs/hubfs/image-png-Feb-17-2026-02-05-02-3856-PM.png?width=1918&height=983&name=image-png-Feb-17-2026-02-05-02-3856-PM.png)

**Step 2:** Open the **Purchase Orders** tab, then select **New Purchase Order.

![](https://support.clubcaddie.com/hs-fs/hubfs/image-png-Feb-17-2026-02-18-22-1921-PM.png?width=1913&height=927&name=image-png-Feb-17-2026-02-18-22-1921-PM.png)**

**Step 3:** Add the inventory item for the first variation. Enter the **Quantity**, then use the line’s **Notes** to record the variation detail such as **“Hoodie – Gray” or “Size L – Blue.”

![](https://support.clubcaddie.com/hs-fs/hubfs/image-png-Feb-17-2026-02-31-47-7213-PM.png?width=1661&height=703&name=image-png-Feb-17-2026-02-31-47-7213-PM.png)**

**Step 4:** Add the same inventory item again as a new line. This is now allowed, even if it’s the exact same item from your inventory list. Repeat until all variations are listed on separate lines.

For each additional line of the same item, enter its **Quantity** and add clear **Notes** for the variation (color, size, or any other detail). Repeat until all variations are listed on separate lines.

![](https://support.clubcaddie.com/hs-fs/hubfs/image-png-Feb-17-2026-02-32-16-8299-PM.png?width=1661&height=703&name=image-png-Feb-17-2026-02-32-16-8299-PM.png)

**Step 5:** Review the PO to make sure each line accurately reflects what you’re ordering (especially the notes for each variation), then click **Submit**.

When the order arrives, open the PO and receive the items line-by-line so your quantities match each variation you ordered. If your team enters different costs per line, review your inventory cost settings or contact support to confirm how average cost is handled in your configuration.

 

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